Time Management
Time Management is using the time you have available to achieve your needed outcome. Whether prioritising your current objectives or setting more realistic ones; banishing procrastination; or understanding your optimum time for doing something, all these are skills that you can hone. If you are interested in Time Management there are a number of options available to you.
Jean's Principles of Time-Management
Three principles of time management:
- 1. Direction – what do I have to achieve?
- 2. Necessity – Do I need to do it?
- 3. Efficiency – is this the best way/time?
Pansophix
Pansophix is a collection of online guides to help with your development. You may find 'Time Management' particularly helpful.
Attend a Course - Time Management
Is this course for me?
Anyone who wants to achieve more and improve their personal time management and prioritisation skills should participate.
Course detail
- Establish priorities and define objectives
- Delegate effectively and develop a personal plan for the future
- Reduce stress and improve wellbeing by being more in control
Learning Outcomes
At the end of the course you will be able to:
- Apply key time management ideas to prioritise workload and responsibilities
- Maximise personal effectiveness and maintain motivation and communication
- Apply common assertiveness tools to achieve goals
Dates
- 22/03/13 - 09.00-10.30
Procrastination
Often when faced with concerns of Time Management the issue at the root of the problem is procrastination. To aid in your procrastination you may find this video helpful.
Pomodoro Technique
The Pomodoro technique is a time management method developed by Francesco Cirillo in the late 1980s.The technique uses a timer to break down periods of work into 25-minute intervals called 'Pomodoros' (from the Italian word for 'tomato') separated by breaks, this was traditionally timed using a tomato shaped 'egg' timer. To find out more about the Pomodoro Technique check out there website.
Prioritising
Being able to Prioritise well is a really useful tool in good Time Management. Below is an explanation of a Priority matrix for further help on how to apply this to your real life.
Box 1
These are urgent and important. They must be done now. These are critical activities and also support you goals. In terms of crises they may be a mixture of problems that you could have avoided with better planning or were completely unexpected.
Box 2
These are ‘urgent’ but ‘not important’. They tend to be jobs not related to your goals but generated by others. Because you don’t really want to spend much time on tasks not connected with your goals you may wish to try an delegate these.Box 3
These items are ‘not urgent’. This means their deadlines are in the future. They are important so you must do them. So plan them well for carrying out in the future. A lot of jobs will fall in this area make sure you plan properly or you will have problems later.
Box 4
These are neither ‘urgent’ or ‘important’. These can be simple trivial tasks that you ought to avoid doing but you may end up doing just to ‘get them out of the way’. Be wary as some of these tasks may be trivial now but they may move into a higher ranked category if not seen to. This system is very black and white but will need some interpretation for real life examples. If someone telephones you for urgent information you are not likely to put them on hold while you put the task into one of the boxes and deal with it appropriately.Delegating
Being able to delegate effectively crops up through many parts of Time Mangement. There is an online Pansophix guide to delegating which you may find helpful.Circle of Influence
By looking to focus our attention on 'things we can influence' we have the capacity to be more effective in our lives. Stephen R Covey elaborates on this in his 'The 7 Habits of Highly Effective People'.
Next steps: You may be also be interested in:
To find out more information or to book a place, please email the OED team direct.
Last updated 30/11/12 (SP)