HR/871
Service: Information/Advice Provision and Equal Opportunities
Contact:Ruth Fielding (extension 93087), Rob Kemp (extension 92810)
The Objective of the Service
To provide an effective and responsive advisory service based on a Faculty system and a nominated Faculty HR Partner. To maintain information systems to assist human resource management and meet the University's statutory and other obligations to provide data. To ensure adherence and commitment to the University policy on equal opportunity; promote best practice; maintain advice and information on equal opportunity issues.
HR will:
General:
- provide an advisory service to Heads of Department and individual staff members between the hours of 9.00-5.30 Monday - Wednesday and 9.00-5.00 Thursday and Friday
- respond to basic enquiries within 24 hours
- provide non-standard reports in both hard copy and electronic format upon request
- maintain and regularly validate computerised records on all members of staff
- maintain a HR Home Page on the Internet, covering areas such as current vacancies and information on HR policies and procedures
- make statistical returns required by outside agencies (including HESA) in a timely and accurate manner
Equal Opportunities:
- maintain computerised records of gender, ethnicity and disability for all applicants and current staff
- provide statistical analysis on this data whilst adhering to the Data Protection Act
- advise on fair treatment in recruitment and employment
- monitor, advise and lead the development of Equal Opportunities policy and practice
- keep updated on changes in discrimination law and its impact on the University's employment practices
- oversee and monitor implementation of the Equal Opportunities action plan
What we need from the Head of Department:
General:
- seek preliminary advice when dealing with contentious issues
- ensure that all staff are aware that they must inform the HR Department should their personal details change
- ensure that the HR Department is informed of any changes of job title, or duties or details of departmental restructuring in a timely manner
- ensure that the HR Department is informed, should the funding source for posts change
- ensure that all requests for information emanating from the HR Department are returned in an accurate and timely manner
- comply with the terms of the Data Protection Act 1998
- ensure staff return requests for information (e.g. HESA) in a timely manner
Equal Opportunities:
- adhere to and promote equal opportunities
- ensure all Departmental staff are aware of equality principles
- consult with HR staff on queries relating to the implementation of Equal Opportunities policy
- awareness of the principles of sexual and racial harassment and the action managers are obliged to take
Updated 2001