Microsoft Campus Agreement

What is the Microsoft Campus Agreement?

Microsoft has introduced a form of site licence for its main products, which means that a single payment licences all staff and public access machines for the most commonly used packages.

The fee is paid annually, based on number of employees. The agreement includes upgrade and downgrade rights.

What products are covered?

Microsoft Campus Agreement includes the most current versions of the following products:

• Microsoft Office Enterprise Edition
• Microsoft Office Macintosh Edition
• Microsoft Windows Upgrades
• Microsoft Visual Studio.Net Pro (Enterprise Ed. is not covered)

Who pays for the software?

Campus Agreement is being paid for centrally. There will be no charge to the individual person or department who wishes to install the software.

How long does the licence last?

One disadvantage of Campus Agreement is that it is a rental, not a purchase scheme. The licence for any piece of software only lasts as long as the agreement. Should it end, any software installed under Campus Agreement would either have to be deleted, or a valid licence purchased.

Who may use the software?

The software may be used on machines owned by the University. It may also be installed on staff office machines and on machines in public labs.

It is not available for use on students' own machines.

For use on students' own machines see Microsoft Educational Licences.
For use on staff home PCs' see Microsoft 'Work at Home' Rights

Do records have to be kept of software installations?

The agreement requires that records are kept of all software that is installed. This is to ensure that, should the agreement end, software can be removed or sufficient licences purchased. Failure to record what software you r department has installed could lead to legal action in the event of a software audit.

What do I do to obtain copies of the software?

Individuals may borrow CDs to install software, but must sign them out and agree to the conditions of use.

If you wish to borrow an installation CD, you should contact Susan Holt in ISS on ext 10166.

Installing Windows

If you wish to install Windows XP or another Windows upgrade, you must have a previous version of Windows already installed. You may not purchase a machine with no operating system and install XP from scratch. For example, you can buy a new machine with Windows 95/98 installed and then have it upgraded to XP.

What about products that are not covered?

The agreement is not replacing the Microsoft Select Scheme .This will allow for the purchase of products not included in Campus Agreement, such as server licences.

Microsoft 'Work at Home' Rights

Microsoft's 'Work at Home' agreement for software entitles staff to upgrade an existing Windows licence and Microsoft Office licence on 1 home machine. Please note, this is only for work-related and not personal use.

Under the Campus Agreement ISS are not allowed to copy CDs for loan to home users. Instead the software must be installed using special Work-at-Home CDs. Work-at-home CDs cost £15 each. In many cases departments will pay for this as it is only for work-related use. If you wish to purchase a 'Work at Home' CD, you should contact Susan Holt in ISS on ext 10166.

Please note: staff DO NOT own the license or the CDs, rather they are authorized to use the licensed software and media applicable to the terms and conditions of the license(s) granted to the institution for the term of the institution's agreement.

Eligible students and staff are allowed to purchase one of the following:

1. Microsoft® Office Ultimate 2007 (£38,95) Perpetual licence, which includes the following applications:

• Access® 2007
• Excel® 2007
• InfoPath® 2007
• Groove® 2007
• OneNote® 2007
• Outlook® 2007 with Business Contact Manager *(see Obtaining Software below)
• PowerPoint® 2007
• Publisher 2007
• Word 2007

2. Available October 10 - Microsoft Office Visio Professional 2007 (£36,95): Perpetual licence,

3. Available October 10 - Windows Vista® Ultimate Upgrade (£40,95): Perpetual licence

How do I Buy?

Follow the ultimate steal link - you will be asked to provide your university email address

Further Information

Further on-line information about Campus Agreement is available from:

• EduServ CHEST web site - select 'Agreements' then 'Software' then look down the list for 'Microsoft'
• Microsoft web site - search for 'campus'

Copies of the agreement are available from ISS if required.

Other software

See the main software web page for site licensed, free and discounted price software.

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Last updated 13/10/06

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