Microsoft Campus Agreement
Microsoft has introduced a form of site licence for its main products, which means that a single payment licences all staff and public access machines for the most commonly used packages.
The fee is paid annually, based on number of employees. The agreement includes upgrade and downgrade rights.
What products are covered?
Microsoft Campus Agreement includes the most current versions of the following products:
- Microsoft Office Enterprise Edition
- Microsoft Office Macintosh Edition
- Microsoft Windows Upgrades
- Microsoft Visual Studio.Net Pro (Enterprise Ed. is not covered)
Who pays for the software?
Campus Agreement is being paid for centrally. There will be no charge to the individual person or department who wishes to install the software.
How long does the licence last?
One disadvantage of Campus Agreement is that it is a rental, not a purchase scheme. The licence for any piece of software only lasts as long as the agreement. Should it end, any software installed under Campus Agreement would either have to be deleted, or a valid licence purchased.
Who may use the software?
The software may be used on machines owned by the University. It may also be installed
on staff office machines and on machines in public labs.
It is not available for use on students' own machines.
Do records have to be kept of software installations?
The agreement requires that records are kept of all software that is installed. This is to ensure that, should the agreement end, software can be removed or sufficient licences purchased. Failure to record what software your department has installed could lead to legal action in the event of a software audit.
What do I do to obtain copies of the software?
Individuals may borrow CDs to install software, but must sign them out and agree to the conditions of use. If you wish to borrow an installation CD, you should contact ISS Service Desk on ext 10987.
The Microsoft Select Scheme allows University departments to buy at a discount Microsoft software which is not included in the Campus Agreement. It is not site-licensed software. Each software package installed must be paid for individually. Under the Select Agreement, sales to individual members of staff or students are not permitted.
Before you can install a piece of software your department must first purchase a licence for it. You do this by completing a form and submitting it with an internal requisition for the sum required. Note that it is not available for use on staff or students' own machines.
You can also buy licences for software maintenance. Microsoft call this Software Assurance. A Software Assurance licence is purchased to enhance an existing Microsoft software licence. It allows you to upgrade a licence you already own to the latest version of the software. With Software Assurance, you are also entitled to upgrade to any new versions of the software that become available within the time limit of the Agreement.If you buy a new software licence and want to have software maintenance for it, then you must also buy Software Assurance in addition to the new licence (even though you are not upgrading at this particular time).If you want more advice on Microsoft licences please contact ISS Service Desk on ext 10987.
Microsoft 'Work at Home' Rights
Microsoft's 'Work at Home' agreement for software entitles staff to upgrade an existing Windows licence and Microsoft Office licence on 1 home machine. Please note this is only for work-related and not personal use.
Under the Campus Agreement ISS are not allowed to copy CDs for loan to home users. Instead software can be downloaded under our Work-at-Home agreement. In some cases departments may pay for this as it is only for work-related use.
Further on-line information about Campus Agreement and select scheme is available from:
- EduServ CHEST web site - select 'Agreements' then 'Software' then look down the list for 'Microsoft'
- Microsoft web site - search for 'campus'
- Microsoft volume licensing - search for 'select'
Copies of the agreement are available from ISS if required.
Last updated 03/10/2010