If you are a current student and would like to apply for accommodation for 2013/14, you will be able to make your online application from Monday 3 December. Please read on for the full details. Please note that the process is different for postgraduates - you will be contacted separately by the Graduate College early in 2013.
If you haven’t previously made an online accommodation application you will need to create a user account before you can apply. To create the account, click here to go to the web portal. This is a simple process and the vast majority of our students have already done this. You will receive an email to confirm that you have created the account.
You will be able to make your application for accommodation from Monday 3 December onwards. The web portal address is: www.colleges-residences.lancs.ac.uk/apply/default.aspx. Once you have logged in you will need to select 2013/14 applications on the following screen in order to make your application for 2013/14.
Your username is your Student ID number, not your Lancaster University login. It’s on your library card.
You will have set your password when you originally registered. We don’t know your password, and we can’t change your password. However, if you have forgotten your password you can change it on the login page of the web portal.
We have a ‘3 strikes and out’ security feature which will block your access to the portal for 30 minutes. Make sure that you know your password and type it correctly.
We will use your ‘@lancaster.ac.uk’ email address for any correspondence, unless you have previously supplied a different email address when registering with the web portal, in which case system generated mailings will go to that address. We will send mailings from the email@example.com address. Please do set this address as a ‘safe sender’ to avoid losing important information from us into your spam folder.
If you are currently studying on a year away from the University (abroad or on a work placement), have a disability, or are classed as ‘overseas’ for fees purposes, you are guaranteed a place on campus if you want it, providing you apply BEFORE 17:00 on Thursday 13 December. If you fall into these categories but apply later than this, you would be placed in a queue with all other applicants.
All other applications for accommodation on campus will NOT be treated on a ‘first-come-first-served’ basis, so there’s no need to rush! Non-guaranteed students have from Monday 3 December until Friday 4 January to apply. If at this point we have more applications than rooms, we will prioritise students going into their final year, and then have a ballot to determine the allocation order for those going into their second year. If you fall lower down the list than the cut-off point you will be placed on a waiting list.
If you want to live with friends, you need to nominate a group leader in advance and put their name and student ID number in the required field on the web form. It goes without saying but you all need to belong to the same college (unless you are applying for Chancellor’s Wharf) and be applying for the same kind of accommodation.
REMEMBER: You all still need to submit an application! Just put the leader's ID on yours in the right place so they will all be grouped together.
The application form allows you to apply for accommodation in your own college or Chancellors Wharf. You might want to consider Chancellors Wharf as it gives you the security of University managed accommodation with the flexibility of a great location near the city centre. A further advantage is that Chancellors flats vary in size and we are normally able to accommodate groups of up to 8 students in the same flat, and they can be members of any college. Chancellor’s Wharf contains three blocks of standard rooms with washbasins, on the banks of the canal just opposite the Water Witch, by the Infirmary. You can see pictures and more details on our fan page on Facebook, and on the Chancellor's Wharf web page.
If you are applying for Chancellor's Wharf, please note that you will only have one week before the cut-off point. On 10 December the applications will be assessed and you will find out shortly afterwards if you have been successful. You can still apply after this date but will have a reduced chance of being successful. If you are unsuccessful in the first round you will be told in good time to contact your College Residence Officer if you wish, and ask to change your application to campus accommodation before the 4 January deadline.
If you wish to apply for a studio you can do this via the online application. As only Pendle and Grizedale have studios, successful applicants would be offered studio accommodation on Alexandra Park. Please complete the form highlighting the choice of room you would like if a studio is unavailable so that we can best accommodate you if we cannot offer you a studio.
If you wish to apply for a family flat the best thing to do is make an application for a college room and, like studio applications, highlight your preference in the additional notes. If you apply directly for a family flat but are unsuccessful it is unlikely we will be able to then offer you another room.
Students currently with the International Study Centre should NOT apply for a room in this way. If you are successful on your course and begin a full degree in 2013, you will be invited to apply as a first year in summer 2013, with a different student ID number.
We only allow students to change colleges in exceptional circumstances.
Your College Residence Officer will confirm whether we can offer you a room, or if you are on our waiting list, on 14 January. Shortly after that your offer will be issued by email, with the final rents and terms and conditions. You will need to accept it and pay the £200 deposit within 7 days. At this point the contract will be binding. Remember to budget for the deposit in your January expenditure.
If you are unsuccessful you will be placed on a waiting list, and we can normally make good progress in allocating places to students on these. You can discuss your chances with your College Residence Officer.
If you feel that you have a medical reason that requires you to live on campus, you must discuss this with your Residence Officer in advance of the initial deadline (13 December) and will normally be expected to provide medical evidence from a UK doctor. You should proceed to apply in the usual way, noting in the ‘Additional Notes’ field that you have such a requirement for living on campus.
Please note that we are unable to offer accommodation to students currently in debt to the University. If you are offered accommodation and subsequently encounter financial difficulties, you will be expected to clear outstanding amounts due by the end of June. If this happens, you must discuss the situation with your Residence Officer to make arrangements and agree a payment plan. Failure to agree a plan may result in us issuing notice to cancel the accommodation agreement.